How should cardholders manage their GPC transactions to ensure compliance?

Proper documentation of every transaction is essential for ensuring compliance with regulations governing Government Purchase Card (GPC) usage. This includes maintaining records of receipts, ensuring they reflect the details of each purchase, and keeping a clear account of what was purchased, why it was needed, and who authorized it. Documenting transactions aids in audits and provides transparency, which is crucial in a government setting to prevent misuse of funds and ensure that all purchases align with established policies.

Keeping transactions private does not facilitate accountability and could undermine compliance efforts. Using the card solely for personal expenses would violate ethical standards and regulations governing GPC use. Avoiding small purchases does not inherently ensure compliance; instead, it can lead to improper management of funds. GPC holders must engage in responsible practices that include thorough documentation to comply with the rules and regulations that govern their usage of government funds.