Should cardholders use personal funds for government-related purchases?

Using personal funds for government-related purchases is not permissible as it undermines compliance with established government policies. The guidance for Government Purchase Card (GPC) usage clearly states that all purchases must be charged to the government card to ensure proper tracking, accountability, and adherence to regulations. This policy supports transparency and fiscal responsibility within government operations.

In situations where personal funds might be used, it could lead to complications in tracking expenditures and a lack of accountability for government spending, which could violate regulations meant to safeguard public funds. Additionally, using personal funds could create issues during the reconciliation process, complicating the financial oversight necessary for government operations.

Cardholders must adhere to the protocols established by the DoD and only make purchases that are authorized under the proper guidelines, which mandates the exclusive use of government funds via the GPC for such transactions. This approach also aligns with maintaining proper oversight and audit trails, reinforcing the importance of compliance with government purchasing policies.