What happens if the total amount of a known requirement exceeds the CH's spending limit?

When a known requirement exceeds the Cardholder's (CH's) spending limit, the appropriate action is to refer the requirement to the appropriate contracting office. This process ensures that the purchase can be managed through proper channels that abide by the regulations governing budget and procurement. The contracting office is equipped to handle larger expenditures and can evaluate the need, find the best procurement solution, and ensure compliance with applicable laws and policies.

Engaging the contracting office allows for a structured approach to procurement that considers all necessary regulations, limitations, and requirements for larger purchases. This process not only facilitates adherence to budget constraints but also promotes accountability and proper oversight in government spending.

In contrast, seeking supervisor approval for the purchase, splitting the purchase into smaller amounts, or cancelling the requirement may not align with established procurement policies and could lead to potential violations of DoD guidelines. Therefore, referring the requirement to the contracting office is the most appropriate and compliant action when faced with expenditures that exceed a CH's spending limit.