What should a cardholder do to ensure compliance during an audit?

Maintaining accurate records and documentation of all purchases made with the Government Purchase Card (GPC) is essential for ensuring compliance during an audit. This practice not only helps in tracking expenditures but also provides transparency and accountability for all transactions conducted using the GPC. Accurate documentation includes invoices, receipts, and any other relevant paperwork that can substantiate the purchase and its compliance with established guidelines and regulations.

In the context of an audit, having detailed and organized records allows auditors to easily verify the legitimacy of the purchases and ensures that the cardholder has followed all regulations governing the use of government funds. This thorough approach minimizes the risk of discrepancies or findings during an audit, ultimately protecting the cardholder and the agency.

Other choices would not ensure compliance effectively. Keeping purchase details vague or limiting documentation to essential purchases only would create gaps in accountability, making it difficult to demonstrate proper usage of the card. Additionally, only keeping records for the last month of purchases fails to provide a complete overview of all transactions, which is critical during an audit where a comprehensive historical perspective may be required.