What should a GPC cardholder do if unsure about a transaction?

When a Government Purchase Card (GPC) cardholder is unsure about a transaction, consulting with a supervisor or designated authority is the best course of action. This approach ensures that the cardholder is adhering to protocols and guidelines established for the use of government funds. Supervisors or designated authorities are typically more familiar with the policies surrounding appropriate purchases and can provide guidance on whether the transaction aligns with regulations and necessary approvals.

By seeking confirmation from a higher authority, the cardholder can avoid potential issues that might arise from unauthorized or inappropriate transactions, such as financial penalties, accountability concerns, or disciplinary actions. This practice encourages accountability and promotes compliance with federal regulations governing the use of government purchasing cards.

The other options could lead to complications: proceeding without checks may result in misuse of funds, contacting the vendor might not address compliance concerns effectively, and documenting the transaction without a clear understanding can create inaccuracies in financial records or lead to auditing issues.